Online Calendars: A Simple but Powerful Accommodation At Work for Employees with ADHD

The strategic use of a calendar is one of the most powerful support, or accommodation, that someone with ADHD can use at work. We are often bombarded with a variety of calendars in paper and electronic form. Using too many calendars is a recipe for disaster. Even the most organized and focused people on Earth can easily get confused, forget appointments and allow events to fall through the cracks when they use too many calendars. 

It is difficult to switch from a paper calendar or a several online calendar to a single online calendar, but it is so worth it!  Having all your appointments, in one place, on your phone ensures you always have your calendar with you.  Online calendars can be color-coded so you can see at a glance if an appointment is for you, your coworkers, your spouse or your children.  You can also color-code items in your calendar as a reminder only.  Many online calendars are sharable as well.  I use a shared Google calendar with my administrative assistant so she can schedule appointments for me.  I can then sync that shared Google Calendar with iCal on my iPhone, and I can see what she has scheduled for me.  

I made the switch to an online calendar slowly.  Initially, I used a Google Calendar and I printed it out.  Every week I would print the online calendar so I had a piece of paper to touch and write on.  This was a good method for me to make the switch gradually and painlessly.  At the end of the week, I transferred anything I wrote on the printed version of the calendar onto the online version and then printed the next week.  I now only use an online calendar, and I haven’t looked back!

Here are some features to look for in a calendar app:

  • Sharing – Is the calendar sharable?  It is helpful to be able to share your calendar with your family members and other important people in your life.
  • Color Coding – Can you color-code the entries in the calendar?  I have a color for each person in our family, and this color scheme is consistent through all our calendars, our paper filing system, and even to actual objects we own!  For example, I am pink, my older son is blue, my younger son is green, and my husband is white or black.  I also color-code various aspects of my business.  The nonprofit I consult with is coded in orange; my business appointments are all purple.  
  • Locations – Can you include location of appointments?  Do you need a calendar that will link to a map or driving directions app?
  • Reminders – Can you set reminders for appointments?  Can it notify you with the frequency you desire?
  • Recurring Appointments – Can you set recurring appointments?  Will the app repeat these appointments as often as you need?

My Recommendations:

iCal by Apple

Preinstalled on all Apple devices.  

iCal allows you to share appointments and is compatible with other calendars, such as Google Calendar, for sharing.  iCal is also color-coded.  Within iCal, you can set locations, reminders, and recurring times in the appointment.  

Cozi Family Organizer by Cozi, Inc.

Available for Android, iOS, Windows, and at

Cozi’s calendar is color-coded and can be shared.  It also allows you to look at a daily view of events with color coding.  The calendar feature on this app can be used with other online calendars such as Google Calendar, Apple Calendar and Microsoft Outlook

Google Calendar by Google, Inc.

Available for Android, iOS, and at  

Google Calendar allows for color-coding and sharing. 

Calendar systems, such as the apps recommended above, are inexpensive but powerful workplace accommodations. Accommodations allow people with a variety of cognitive abilities and differences thrive in their careers. 

Find out more about our software solution and support portal that enables employers to easily and inexpensively support their employees with cognitive differences and neurodiversity like ADHD, Dyslexia and Autism.

Struggling to Make Appointments and Manage Time at Work? Timer Apps for Workplace Accommodations for Employees With ADHD

Keeping track of time and making appointments on time is a frequent struggle for employees with ADHD (and many others!). With constant access to smart watches, smartphones and tablets, we also have access to timers. Instead of a traditional stand alone timer, we can now take our timers with us and use them where ever we are. 

Timers are extremely helpful and having a timer at your fingertips can encourage its use.  We often need encouragement to focus.  If you plan to work, write, meditate, or exercise for a certain number of minutes, it is easier to get through the task without becoming distracted if you set a timer.  Setting a timer for the amount of time you wish to work on a task can keep you focused on the task at hand. Other people with ADHD need to break focus as they can hyper focus on a single task and forget to move on to other projects or to look at their calendar for the day. Timers help in both situations. 

My Recommendations:

Clock on Your Device

The built-in clock on your phone should have a timer function.  On the iPhone, you can set the buzzer for a variety of different sounds, including songs that you own through iTunes.  

Time Timer by Time Timer LLC

Available for Android and iOS

Time Timer is a great timer app for kids or adults who need a visual timer.  This app is based on a physical product (also called the Time Timer) that has been used in classrooms for years. The app shows a visual representation of a clock face using a colored disk that increases as the timer counts down. The app is customizable and timers can be saved and reused.  

Timer+ by Minima Software LLC

Available for iOS

Timer+ is an app that works with your iPhone and Apple Watch and allows you to set multiple timers or stopwatches that run concurrently. It offers a variety of alarm types that can be customized for each timer or stopwatch. The timers can be reused many times. 

Timers, such as the apps recommended above, are inexpensive but powerful workplace accommodations. Accommodations allow people with a variety of cognitive abilities and differences thrive in their careers. 

Find out more about our software solution and support portal that enables employers to easily and inexpensively support their employees with cognitive differences and neurodiversity like ADHD, Dyslexia and Autism.

The Importance of VR for People with Disabilities


What is VR from the Virtual Reality Society –

“Virtual reality is the term used to describe a three-dimensional, computer generated environment which can be explored and interacted with by a person. That person becomes part of this virtual world or is immersed within this environment and whilst there, is able to manipulate objects or perform a series of actions.”

VR is very valuable for people with a wide range of disabilities. Providing an immersive gaming experience is just the beginning. These innovative organizations are changing the world and the lives of people with disabilities through their products and research. 

It can provide computer access for people with limited hand and arm use. One example is the startup Eyeflite. Eyeflite is using a VR headset, Oculus Go. They are developing software that allows people with difficulty typing or activating a touch screen to access a computer with their eyes. The use of VR and specifically the Oculus Go headset allows this technology to be significantly more affordable than any previous solutions. 

VR technology can take people with mobility difficulties to places they can’t get to on their own. For example, The Kremer Museum is the first all virtual reality museum. The 74 17th century Dutch and Flemish paintings can only be viewed through a VR headset. The paintings remain hanging in a private gallery in The Netherlands but the exhibit is able to be viewed around the world through VR headsets. In the past, someone who was unable to travel due to a mobility limitation, cost or time, would be unable to visit museums around the world. Now they are open to all through VR. 

Virtual reality technology can provide new experiences for people with autism. Using virtual reality, the AIMTech Centre in Hong Kong has developed a training program for children with autism. The program teaches emotional and social skills using VR technology. This eliminates the need for travel to a single location opening up the therapy to many more children and families and decreasing the cost of therapy.

VR has tremendous potential for opening up opportunities for social practice, therapy  and new experiences for people in mental health treatment. VR can provide realistic role playing scenarios helping people develop coping strategies for addictions such as alcoholism and drug addiction as well as social anxiety and post traumatic stress disorder. Limbix, a California startup, is using VR for healthcare initially concentrating on mental health. 

There is incredible possibility for VR to allow improved visual experiences. Samsung has developed Relumino glasses using the Gear VR system. These VR glasses allow people with low vision to see more of their world. The glasses make blurry images more clear, reduce glare caused by particular colors, change contrast and correct for central vision loss or tunnel vision. 

Finally, VR can provide a vehicle for empathy – Filmmaker Chris Milk created the film Clouds Over Sidra to allows others to feel what it is like to live in a Syrian refugee camp.  A team of researchers at the University of Malta created a VR app to help teachers understand what it is like to have autism. This allows them to understand their students better. 

Virtual reality technology is in its infancy. This technology has tremendous implications for leveling the playing field for people with disabilities. It also will allow all of us to travel the world and have experiences previously inaccessible. It’s is exciting to think about the possibilities for this technology. 

Is the Chromebook Good for Older Adults?

When my 82 year old mom decided she needed a new computer my heart rate quickened. My mom is fairly adventurous when it comes to technology. However, I am her #1 tech support. My sister is #2 but she lives 1037 miles away.
My mom had an older (and very heavy) laptop that was quickly dying. She did some research and thought a Google Chromebook might be perfect for her.
I was skeptical.
My 13 year old has a Chromebook for school. He hates it. The thought of double the daily Chromebook complaints was daunting. My mom explained that she only uses her laptop for web browsing, games like Solitaire and email. She felt that a Chromebook would work for her needs and have less tech issues for me to solve.
I started thinking about Sam’s complaints. They all had to do with loading software. My mom doesn’t need much software but she does use TurboTax. She has always used the software version. We discussed her level of comfort with the online version of TurboTax. She said she thought she was okay with that.
I convinced my mom to go to MicroCenter and off we went to buy a Chromebook. The salesperson tried briefly to discourage her from a Chromebook as he feels they are “restrictive”. I replied “Restrictive is good when I am tech support”. He nodded in agreement and we picked one based on screen size and weight.
My mom took the Chromebook home and I sat with her as she set it up. We had one issue over her Google account and password. Once we tackled that, I did a brief orientation with her. It’s now been two months and she hasn’t had any problems with it!
My mom’s experience with her Chromebook made me start thinking about the usefulness of the Chromebook for older adults. It makes sense that Chromebooks would be good for older adults. They eliminate the storage issues since all documents are stored in the cloud. It also decreases the risk of viruses. Both of these factors greatly reduce the need for tech support. Many older adults use their computers for email and web searches only. Chrome books are well suited for both of these functions. Many older adults are not concerned about loading software which is also limited with Chromebooks.
When looking for a new computer for an older adult consider a Chromebook. It may be the answer! It has definitely lessened my mom’s need for my tech support services!

Does Your Digital Product Reach an Older Audience?

B0253599-E784-4D48-9C3E-5A43FC91F3A8As a speech pathologist, I worked with people in all stages of life — literally from birth to death. When I became involved in the tech industry, I was amazed by the power of technology in the lives of people with health conditions and disabilities.

When the iPod Touch was released, I began using it with my senior patients. They loved the touchscreen interface, and for people with communication difficulties due to strokes or diseases like Parkinson’s and Alzheimer’s, it was a lifeline for communication. Prior to the release of the iPod Touch, touchscreen devices were impossible to get due to the expense.

As tablets became mainstream and apps became plentiful, I became more and more interested in the use of organizational and productivity apps with the older population. As we age, we all lose vision and hearing. We have memory difficulties and brain fog. We all need more supports as we age, and technology — especially mobile devices — are the perfect solution.

The Problem:

People born in the 1970s and earlier had little to no exposure to technology as children. I was born in the late ’60s and didn’t have access to any technology until my second year of college when the school built a “computer lab” with word processors. I did have some limited access to a gigantic mainframe computer in one of my social science classes. We had to go type in some code and then wait for 24 hours for the results! I had no idea what I was doing, and it certainly didn’t make me feel comfortable with technology! People born before me had even less exposure to technology. My husband is five years older than me, and his first experience with a computer was in his mid 30’s.

People currently in their 40’s and older — and many in their 30’s — didn’t grow up trusting technology and are frequently reluctant to use it. People in their 60’s frequently have no experience with technology within a learning environment, and people in their 70’s and 80’s often have little experience with technology even in a work environment.

As digital products are developed, it is vital that the segment of the population over 50 is considered. This part of the population has the largest disposable income. They are often the people who need financial, medical/health, and other digital products.

Many of the digital products on the market now were designed and developed by people in their 20’s and early 30’s. They are digital natives and have little understanding of how their target users think about technology. This causes a great divide. When the people with money and need for a product can’t use the product effectively, the product will not reach its optimal success.

When designing and developing digital products with a large market in the ages over 50, it is imperative to consider the digital literacy of those users. It is also important to be aware of the deficits of aging. These changes, unfortunately, begin in the early 40’s and worsen during the second half of life.

Digital products are so valuable and life changing, but if the target audience does not feel comfortable or are unable to interact with the product, they will not use it, and they will not benefit from the product. You will also ultimately lose their business.